User visibility

Room membership decides which rooms a person works in. User visibility decides, for the whole organisation, whether ordinary members may also browse three direct views inside those rooms: knowledge and memories, decisions, and the governance graph. All three are off until a platform admin turns them on. Asking questions in chat works either way.

Who the switches apply to

The switches apply to standard users: people who are not platform admins and hold no responsibility in any room. Anyone who is an owner, decider or curator somewhere keeps all three views, because they look after the content. See roles and permissions. An app that works on a person’s behalf sees what that person may see. An organisation app with its own identity keeps the access of the rooms it is connected to.

The three switches

Where content is hidden, the knowledge library shows a short note that some content of the room is not visible to this account. The reader can dismiss it for that room.

What the switches never change

• Rooms and membership. A switch opens no room a person is not a member of, and changes no role.
• Chat. Answers draw on the same knowledge, rules and decisions, cite their sources and write the same evidence.
• Rules. Rules stay visible in the knowledge library.
• Requests and proposals. Members can still request exceptions and propose decisions or knowledge.

Change a switch

Who can do this: platform admins. A switch applies to the whole organisation and to every room at once. Every change that takes effect writes an evidence record. Setting a switch to the value it already has writes none.

Check what one person gets

Open Settings, then Users, open the person and choose Show rights. Under Direct views, the preview lists the views this person gets, after the switches and their responsibilities are taken into account. No direct view enabled means all three are hidden for them.

Visibility and membership compared

Related

• Roles and permissions
• Users
• Knowledge overview
• Audit log