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Most organisations already have policies, regulations, notes and decision records. The Import page brings them into a room. You drop the files, and Ainomos reads each one, sorts what it finds and files it where it belongs. An import never puts anything in force. Documents become knowledge that answers can cite. Rules, decisions and exceptions found in your files wait for the person who is responsible for them.

What an import makes of your files

The result of every import shows one column per kind of content. Each column appears only when the import found something of that kind. Documents are advisory knowledge. Answers cite them, but a document never becomes a rule by being imported.

Documents or decision files

There is no type to pick. Ainomos looks at the content of each file and decides what it is.
  • Decision files are Markdown files whose header names a decision type: ADR, BDR or SDR. Each one becomes a draft decision. See Import decision files.
  • Documents are everything else: PDF, Word, Markdown and plain text files. Ainomos also reads them for rules and exceptions. See Import documents.
If a decision file arrived as a document, its header names no decision type. Undo the import, add a type such as type: ADR to the header, and import the file again.

Start an import

Who can do this: room owners and curators of the room (a curator for the whole room, or for the room’s own memory). A platform admin can import only where they hold one of these responsibilities.
1

Pick the room

Choose the room in the room picker at the top of the page. An import always goes into the room shown there.
2

Open the Import page

Open Knowledge, then Import. On the Knowledge overview you can also choose Create, then Upload a file.
3

Add the files

Drag your files onto Drop any file to add it, or choose Choose files. You can add up to 25 files of 20 MB each at a time.
4

Wait while Ainomos reads

A card beside the drop zone shows each file with its progress. The status moves from Reading to Sorting to Filing.
5

Check the result

The card ends as Done, Done with notes or Failed. Each column links to where its content went: Open the documents, Review the rules, Review the drafts or Open the inbox. Columns marked To decide wait for a person.
The import runs on the server. You can leave the page, and the Import history shows how the import ended. People who may not import do not see Import in the navigation. If they open the page, they see that the room’s owners and curators import files there, a See who link to the room’s responsibilities, and the import history.

Import history and undo

The Import history lists every import into the room, newest first, with When, Files, By, Added and Outcome. Everyone who can open the page can read it. To take an import back, choose Undo on its row, then Undo import. Ainomos removes the documents the import added, restores the earlier version of documents it updated, and withdraws the rules, exception requests and decision drafts it filed. Who can do this: the same people who may import into the room. Undo works only while nothing from the import has been decided or changed. If a rule was approved, a draft accepted or a document edited since, Ainomos undoes nothing and lists what blocks it.

Why imported content needs review

Ainomos reads your files with machines. Text recognition misreads scans, and a model can miss a rule or describe it wrongly. That is why nothing that governs is put in force by an import:
  • Rules found in a document wait under Rules until the room owner approves them. The owner can also change the suggested strength.
  • Decision drafts wait until the decider for their type accepts them.
  • Exception requests wait in the Inbox of the owners of the rule’s room.
  • Documents answer at once, so check them soon after the import, especially their validity dates. Answers quote a document only between its valid-from and valid-until dates.
Every import writes an evidence record.

Known limits

  • Scan quality. Scanned pages are read with text recognition, which makes mistakes. Check scanned documents against the original.
  • Duplicates. Ainomos recognises a file it imported before by its name or by the key in its header, and leaves it out when nothing changed. The same content under a different file name becomes a second document.
  • A run that stops. If the service restarts while an import is filing, the import ends as Failed. Import the files again: documents already in the room unchanged are left out.
  • No model for the data class. If no model is approved for the room’s data class, Ainomos still adds the documents but finds no rules, exceptions or document details in them.
  • Maintenance. While imports are paused for maintenance, the drop zone is disabled and says until when.
Import documents explains each limit and how to fix a failed import.

Try it first

Under Try it with samples, choose Look at the samples to read a small set of files from a made-up software company, or Add the samples to your room to import them. Everything arrives marked Sample and waits for review. One Undo in the history removes it all again. Under Your own document, from Word, Ainomos offers a prompt that turns a Word policy into a form it reads best. Copy the prompt, paste it with your document into an AI tool your company allows, save each file it writes as .md, and drop the files on the card.