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This page takes a new organisation on Ainomos cloud from sign-up to its first answer with sources. The last section explains what is different when your company runs Ainomos on its own infrastructure. Who can do this: the person who creates the organisation. That person becomes its first administrator, with the Platform admin role and ownership of the top room.

What a new organisation gets

The starter credit is one amount for the whole organisation and all the platform’s chat models. On Ainomos cloud it is currently 10 USD, and the sign-up page shows the current figure. It is set for the whole installation, so an organisation cannot change it. It is not monthly, is not topped up, and searching your documents does not use it. When it is spent, chat on the platform’s models stops until you connect a chat model with your own API key, which you can do at any time. See Connect a model.

Create the organisation

1

Fill in the sign-up form

Open the Ainomos cloud address, choose Create an organisation, fill in the form and choose Create organisation.Ainomos emails you a confirmation link. It works once and is valid for 24 hours.
2

Open the link

Opening the link creates the organisation. The page names its address and offers Go to sign-in. A second email brings your sign-in address and a temporary password.
3

Sign in

Sign in at your organisation’s address and choose your own password. The temporary one stops working. Ainomos then opens the setup assistant.
When new organisations join by invitation, the start page says Joining is by invitation. Open the link in your invitation email instead. Set up your organisation shows the address, your sign-in and what is Included. Check the Organisation name and choose Create organisation. From there it goes on as in step 2, with an email that brings your temporary password.

The setup assistant

The assistant has three steps, and each one is saved as you leave it. It runs once per organisation. If you stop partway, it resumes where you left off.
1

Your organisation

Company name comes from your sign-up. It names your top room and appears across the app. You can change it here, and the address stays as it is.
2

Your workspace

Both parts are optional and can change later.
  • Quick start: pick a colour template for buttons and highlights, or Leave as it is. A line below says whether all text stays easy to read.
  • Departments: the tree starts with Engineering and Operations. Rename or remove them, or add your own, up to eight. + room adds a room under another one, up to three levels deep, as a Department, Team, Project or Special room.
Rules set in a room apply in every room below it, so the shape of the tree matters. Membership does not pass down: a member of a department is not automatically a member of its teams. The rooms start in data class C1, internal. See data classes.
3

Your models and sign-in

Nothing to set up. Under Included you see the platform’s chat models: the first is the default in every room, the others are in the model picker. Starter credit shows how much is used. Team sign-in says your people sign in with the Ainomos accounts you invite, and Open identity settings leads to Identity & SSO if you want company sign-in. Choose Finish.
The last screen lists the rooms created, the starter credit, and under Still open what to do next. Choose Go to the app.

From setup to the first answer

1

Add the rooms you still need

Optional. Open the room switcher at the top of the sidebar, choose New Room, and give the room a name and a one-line purpose. Who can do this: platform admins and owners of the parent room. Other members send a room request. See Rooms.
2

Invite people

Open Settings, then Users, and choose Invite user. Enter the email address and name, the Language of the invitation and, under Rooms, the rooms the person joins. Choose Send invitation. The person gets an email with a setup link. Who can do this: platform admins. See Users.
3

Add the first documents

Pick a room in the room switcher, open Knowledge, then Import, and drop PDF, Word or Markdown files. Ainomos reads them and sorts what it finds. Passages for answers are ready at once; rules, decision drafts and exceptions wait for a person to approve them. Who can do this: owners and curators of the room. See Import documents.
4

Ask the first question

Choose New conversation, type a question about your documents into Ask this room … and choose Send. The answer names its sources and the rules it followed. Who can do this: members of the room. See Asking questions.

When Ainomos runs on your own infrastructure

Here sign-up is switched off: the start page says Sign-up is not available. The team that installs Ainomos signs in with the installation’s emergency administrator account and runs the same setup assistant, which then asks more:
  • Your organisation also asks for the Administrator e-mail. That person becomes the first administrator: Platform admin and owner of the top room.
  • How will your people sign in? decides where accounts live:
  • Your workspace adds Where people connect from: Only inside the company network offers only apps on a person’s own computer, Also from the internet also offers apps that call from their own cloud.
  • Models and sign-in asks for your own models: at least one chat model and exactly one embedding model, each tested before it is accepted. Changing the embedding model later means reading every document again. You can set a Monthly cap for the root room (USD) and try a question under Ask it something, or choose Finish without models. The sign-in part is the Identity & SSO panel, and you can skip it.
Everyone else joins by invitation under Settings, then Users, or signs in with their company account once your identity provider is active.