> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ainomos.ch/llms.txt
> Use this file to discover all available pages before exploring further.

# User visibility

> Decide whether ordinary members may browse knowledge, decisions and the graph in their rooms.

Room membership decides which rooms a person works in. **User visibility** decides, for the whole organisation, whether ordinary members may also browse three direct views inside those rooms: knowledge and memories, decisions, and the governance graph. All three are off until a platform admin turns them on. Asking questions in chat works either way.

## Who the switches apply to

The switches apply to standard users: people who are not platform admins and hold no responsibility in any room. Anyone who is an owner, decider or curator somewhere keeps all three views, because they look after the content. See [roles and permissions](https://docs.ainomos.ch/admin/roles.md).

| Person | Knowledge & Memories | Decisions | Governance graph |
| - | - | - | - |
| Platform admin | Always | Always | Always |
| Owner, decider or curator in any room | Always | Always | Always |
| Architecture, security or business reader, auditor | Follows the switch | Follows the switch in their own rooms. Their cross-room reading stays. | Follows the switch |
| Every other member | Follows the switch | Follows the switch | Follows the switch |

An app that works on a person's behalf sees what that person may see. An organisation app with its own identity keeps the access of the rooms it is connected to.

## The three switches

| Switch | When on, standard users can | When off, they see |
| - | - | - |
| **Knowledge & Memories** | Browse documents in the knowledge library, open the cited passage of an answer, download original files, and open memories and their contents. | No documents in the library. A source in an answer opens the answer's evidence instead of the passage. |
| **Decisions** | Open the decision records of their own rooms in the knowledge library. | No decisions in the library. |
| **Governance graph** | Use the **Map** view of the knowledge library, which shows how decisions, rules and documents connect, and ask the graph what applied on a past date. | No **Map** view. The knowledge library shows the list only. |

Where content is hidden, the knowledge library shows a short note that some content of the room is not visible to this account. The reader can dismiss it for that room.

## What the switches never change

* **Rooms and membership.** A switch opens no room a person is not a member of, and changes no role.
* **Chat.** Answers draw on the same knowledge, rules and decisions, cite their sources and write the same evidence.
* **Rules.** Rules stay visible in the knowledge library.
* **Requests and proposals.** Members can still request exceptions and propose decisions or knowledge.

## Change a switch

Who can do this: platform admins.

**1. Open the page**

Open **Settings**, then **User visibility**.

**2. Flip a switch**

Turn **Knowledge & Memories**, **Decisions** or **Governance graph** on or off. There is no save button: each switch saves as you flip it.

**3. Check the result**

The page confirms **Visibility saved and recorded as Evidence.**

A switch applies to the whole organisation and to every room at once. Every change that takes effect writes an evidence record. Setting a switch to the value it already has writes none.

## Check what one person gets

Open **Settings**, then **Users**, open the person and choose **Show rights**. Under **Direct views**, the preview lists the views this person gets, after the switches and their responsibilities are taken into account. **No direct view enabled** means all three are hidden for them.

## Visibility and membership compared

| | Room membership | User visibility |
| - | - | - |
| Decides | Which rooms a person works in | Which direct views standard users get inside their rooms |
| Set by | Room owners and platform admins, per room | Platform admins, once for the organisation |
| Affects chat | Yes: no membership, no answers from that room | No |
| Affects owners, deciders and curators | Yes | No |

## Related

* [Roles and permissions](https://docs.ainomos.ch/admin/roles.md)
* [Users](https://docs.ainomos.ch/admin/users.md)
* [Knowledge overview](https://docs.ainomos.ch/knowledge/overview.md)
* [Audit log](https://docs.ainomos.ch/privacy/audit-log.md)


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.